Registration

All persons attending the Conference must complete an online registration form. Please read the below information before you complete the online registration form. Should you require any assistance please contact the Conference Managers at icps2020@arinex.com.au or by phone on +61 2 9265 0700.

Registration Fees

Registration Type Early Bird Rate
2 December 2019 to 13 April 2020
Standard Rate From
14 April 2020 to 1 August 2020

Onsite Registration
2 August 2020 to 14 August 2020

Full Registration  AUD$995.00 AUD$1,195.00 AUD$1,395.00
Student Registration  AUD$595.00 AUD$685.00 AUD$765.00

Please note all fees will be processed in Australian Dollars [AUD]. To view the current foreign exchange rates, please visit www.x-rates.com

Early Bird Registrations
To be entitled to the early registration fee you must have registered and paid by 13 April 2020.

Student Registrations
A student is defined as a holder of a student identification card from a recognised tertiary or secondary educational institution or a holder of an international student card (submitted in English).  Students must be studying full time to qualify for the discounted rate.  A copy of your student identification card must be sent to the Meeting Managers via email to icps2020@arinex.com.au.  Without this, the full registration fee will be charged.

Exhibitor Registrations
Exhibitors should refer to the Exhibition Manual for registration details.

Official Airline Partner

Registration Terms and Conditions

The Full Registration fee entitles all delegates to the following: 
• All sessions
• Satchel containing official Conference information
• Social functions: Welcome Reception, Poster Sessions
• Catering: morning tea and afternoon tea

Student Registration fee entitles all delegates to the following: 
All sessions
• Satchel containing official Conference information
• Social functions: Welcome Reception, Poster Sessions
• Catering: morning tea and afternoon tea

Please note that lunch is not included in your registration category.
However, a lunchbox option is available to purchase each day via the online registration form.

Registration confirmation
Your completed registration and successful payment will be automatically acknowledged via email with confirmation attaching a tax invoice and receipt. If your email does not come through to your inbox, please check your junk mail settings. Your registration will only be confirmed upon full payment of fees.

Name badge
Each delegate will receive a name badge when they check in at the registration desk. The badge will be your official pass to obtain entry to all sessions and social functions. You are responsible for having your badge clearly visible at all times and must be clearly visible at all times to obtain entry to all sessions and to social functions. The Conference Managers expect appropriate behavior from delegates and reserve the right to revoke the name badge and privileges of anyone behaving in an inappropriate manner.

Groups

  • Group registrations are offered to organisations who register 10 or more delegates at one time.
  • A group registration will receive one tax invoice for purpose of payment together. If you do not wish for your payments to be processed all together, please complete the normal registration form.
  • If names are unknown at time of registration, please specify ‘TBC’ on the group registration form. Names need to be submitted to the Conference Managers at least 30 days prior to the meeting 29 June 2020
  • Please contact the Meeting Managers in order to obtain a group registration form (if group portal is not set-up).

Credit/Debit Card
The preferred payment method is credit/debit card. Accepted credit/debit cards are Visa, MasterCard and American Express. Please note all transactions will appear on your statement as ‘Meeting by Arinex, Sydney’.

Alternative payment method
For alternative payment methods, please choose option one while processing your registration or alternatively please call the contact managers on +61 2 9265 0700 contact the Conference Managers at icps2020@arinex.com.au.

Cancellation and Refunds
Cancellations must be notified in writing to the Conference Managers by emailing icps2020@arinex.com.au
Note: there will be a A$150.00 administration fee charged for refunds on duplicate registration payments and/or name changes.

Cancellation of Registration Fees:
• Cancellations before Friday 8 May 2020 will incur a A$150.00 cancellation fee.
• Cancellations from Monday 11 May 2020 to Sunday 28 June 2020 will incur a 50% cancellation fee.
• Cancellations on or after Monday 29 June 2020 will receive no refund.

Cancellation of Accommodation:
• One night’s deposit is non-refundable 30 days prior Monday 29 June 2020 the Conference.

Cancellation of Social Events and Tours / Workshops:
• Payments are non-refundable at 30 days prior Monday 29 June 2020 to the Conference.

Disclaimer
This information is correct at the time of publishing.  The Conference Managers reserve the right to delete, modify or alter items or to delete, modify or alter any aspect of the meeting timetabling and delivery at their sole discretion and without notice.  Neither the host organisation(s) nor the Conference Managers will accept any liability for any loss or inconvenience caused to any party consequent to such changes.

Recordings/Copyright
The Conference Managers reserve the right to use any recordings whether audio or video and/or any photographs taken at any stage during the Conference for promotional, advertising or reporting of the meeting and/or its content at their sole discretion.

This information is correct at the time of publishing. The Conference Managers reserve the right to delete, modify or alter items or to delete, modify or alter any aspect of the meeting timetabling and delivery at their sole discretion and without notice. Neither the host organisation(s) nor the Conference Managers will accept any liability for any loss or inconvenience caused to any party consequent to such changes.

Australia operates under the Privacy Act 1988 (Cth), as amended, and the Privacy Amendment (Notifiable Data Breaches), 2017.  The objective of these is to protect the right of the individual to privacy of their information.

Europe operates under the General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679), a regulation in EU law on data protection and privacy for all individuals within the European Union. The GDPR aims primarily to give protection to citizens over their personal data.  The legislation was adopted on 27 April 2016.

The Conference Managers comply with these legislations and are committed to protect the right of the individual to privacy of their information.
Arinex will not sell your personal information to third parties.  If you believe that any information we are holding on you is incorrect or incomplete, please email us and we will promptly correct the information.  You may also withdraw your consent for use of your information by advice to us in writing.

Why do we wish you to provide your information?
We require your information to facilitate provision of information to you regarding the Conference and to facilitate your participation in the Conference.  Information collected in respect of your proposed participation in any aspect of the Conference will be used for the purposes listed below.  You can give or withhold your consent for each or all of these uses.  Please indicate your preferences when completing your registration form but please note that we will be unable to forward any information relating to the Conference or to communicate with you regarding your registration if you select ‘no’ to point 1.

What we will do with your information?
1- Planning and conduct of the Conference including arrangements for your participation (e.g. accommodation booking);
2- In the Delegate List published for the Conference;
3- May also be provided to organisers of future occurrences of this Conference;
4- May be used to provide you with information of other relevant events in your area of interest.

Important Notes:
The parties who will have access to your information (subject to your preference selections on above points) are the Conference Managers, the Conference host organisation (points 1 and point 4), delegates, sponsors and exhibitors of the Conference (point 2) and any future organisers of the Conference (point 3).

The parties mentioned above will rely on your above consent indications for the purposes of compliance.
• You may withdraw your granular consent at any time by notice in writing to the Conference Managers.
• You are entitled to access the information held by written application to the Conference Managers.

For further information please see our detailed corporate Privacy Statement at link